Event furniture hire is for when you need the whole room, not just seats: chairs, tables and linen, plus a lounge corner, a bar, a stage, a dance floor and the decor pieces that pull it together. Booking it from one firm means one delivery, one set-up crew and one count at the end. Tell us what the event is, how many guests and what you need, and we pass your request to independent event hire firms near you. They quote you directly. The request is free, with no obligation.
What event furniture hire covers
- Seating and tables: chairs of every style, rounds, trestles and cocktail tables
- Linen: tablecloths, overlays, runners, napkins and chair covers
- Lounge furniture: couches, wingbacks, ottomans, coffee tables, rugs and lamps
- Bars, stages and dance floors: bar counters, stage platforms with steps, and dance floor panels
- Crockery, cutlery, glassware, draping and decor items
Packages and how to plan the room
Many firms sell a package: per guest or per table, with chairs, a table, a cloth and sometimes crockery and set-up included. Packages save time, but check exactly what is in them. Plan the room from the guest count: rounds need about 1.2 to 1.5 m² a seated guest, a dance floor about a third of the guests on it at once, and a stage room for the speakers or band. A lounge area of a couch, two chairs and a coffee table seats about six. Leave clear walkways and exits.
Delivery, set-up and damage
Larger bookings usually need set-up, which may be charged separately: placing furniture, dressing tables, building the stage and laying the dance floor. Give the firm venue access times, the loading area and any stairs or lifts. Check everything against the delivery note, especially upholstery and glassware, and sign it. A refundable deposit is common; stains, breakages and missing items are charged. For an outdoor event, couches and rugs must stay under cover: a sudden Highveld storm or Cape drizzle can ruin velvet, and a dance floor on a lawn needs a level base. Common mistakes are forgetting the cake table, the DJ table and the power points.
What affects the price and what to ask
Number of guests, the furniture styles, whether linen and crockery are in, stage and dance floor size, set-up, the hire period and transport. Ask:
- What exactly does the package include?
- Is set-up and strike included, and at what times?
- What is charged for stains and breakages?
What to include in your request
- Type of event and number of guests
- Full list of furniture and linen
- Stage and dance floor sizes
- Venue access and set-up times
- Whether you want a package price
Event Furniture Hire for different events
- Families and home celebrations: a full set-up for a 21st or a milestone birthday at home or in a hall
- Weddings and engagements: dressed tables, a lounge corner, a top table and a dance floor for the reception
- Funerals, memorials and unveilings: chairs, tables and linen for a large memorial or a formal after-tears
- Companies, conferences and functions: stage, lounge areas and cocktail tables for a launch, gala or awards evening
- Churches and faith gatherings: stage, chairs and tables for a church conference, a crusade or an anniversary
- Schools, colleges and universities: tables, chairs, a stage and a dance floor for a matric farewell or a prize-giving
- Municipalities, clubs and communities: a stage, chairs and tables for an imbizo, a festival or a municipal function
- Venues, caterers, decorators and planners: furniture packages for planners, decorators and venues dressing several events
Frequently asked questions
What does event furniture hire cost?
Can I hire a stage and dance floor with the furniture?
How far ahead should I book event furniture?
Who will quote me for event furniture hire?
Event Furniture Hire by province and city
- Johannesburg
- Pretoria
- Centurion
- Midrand
- Sandton
- Randburg
- Roodepoort
- Krugersdorp
- Randfontein
- Germiston
- Boksburg
- Benoni
- Kempton Park
- Alberton
- Vanderbijlpark
- Vereeniging
- Durban
- Pinetown
- Pietermaritzburg
- Richards Bay
- Newcastle
- Ladysmith
- Gqeberha (Port Elizabeth)
- East London
- Kariega (Uitenhage)
- Mthatha
- Cape Town
- Bellville
- Paarl
- Stellenbosch
- George
- Worcester
- eMalahleni (Witbank)
- Middelburg
- Secunda
- Mbombela (Nelspruit)
- Rustenburg
- Brits
- Klerksdorp
- Potchefstroom
- Mahikeng
- Polokwane
- Tzaneen
- Kimberley
- Upington
- Bloemfontein
- Welkom
- Sasolburg